Microsoft GP Item Allocation Inquiry SQL Query: Efficient Techniques for Data Retrieval

Are you tired of wrestling with Microsoft Dynamics GP trying to get the right information about item allocations? You’re not alone. Many of us have faced the same challenge. Whether you’re managing an inventory for a small business or a large company, knowing how to run an SQL query for item allocations in Dynamics GP is a game-changer.

Let’s dive into the core of the issue. To get items from allocation, you’ll need to run Inventory Reconcile on that item. Navigating through Dynamics GP to execute this might sound cumbersome, but it’s quite straightforward once you get the hang of it. Imagine having a clear path to ensure your inventory numbers stay accurate without the usual headaches.

Understanding these basic utilities in Dynamics GP not only saves time but also ensures better inventory control and resource management. We’re here to make the process smooth, efficient, and much less intimidating. So, grab your proverbial toolbox and let’s make those item allocation mysteries a thing of the past!

Contents

1 Microsoft GP Item Allocation Inquiry SQL Query

Microsoft GP Item Allocation Inquiry SQL Query

Let’s talk about how we can create a SQL query to view item allocations in Microsoft GP. This is handy when reconciling inventory or managing sales orders.

First, it’s crucial to know the main tables involved:

IV00102: Item master.
IV10200: Inventory transactions.
SOP10200: Sales order lines.

Basic Query Example

Here’s a simple query to get item allocation details:

SELECT
    IV00102.ITEMNMBR,
    IV00102.ITEMDESC,
    IV10200.TRXLOCTN,
    IV10200.DEX_ROW_ID,
    SOP10200.QUANTITY - SOP10200.QTYCANCE AS PendingQty,
    IV10200.DOCTYPE,
    IV10200.DOCDATE
FROM
    IV00102
JOIN
    IV10200 ON IV00102.ITEMNMBR = IV10200.ITEMNMBR
JOIN
    SOP10200 ON IV10200.DOCTYPE = SOP10200.DOCTYPE
    AND IV10200.DOCNUMBR = SOP10200.DOCNUMBR
WHERE
    IV10200.TRXLOCTN = 'YOUR_LOCATION'
ORDER BY
    IV10200.DOCNUMBR;

Key Fields

ITEMNMBR: Item number.
ITEMDESC: Item description.
TRXLOCTN: Transaction location.
PendingQty: Pending quantity from sales orders.

Item Types and Locations

Different item types and locations can affect inventory tracking. Using u of m (units of measure) and site IDs helps narrow down results:

SELECT 
    ITEMNMBR, 
    ITEMDESC, 
    LOCNCODE, 
    QUANTITY 
FROM 
    IV00102
WHERE 
    LOCNCODE = 'MAIN' AND
    ITEMTYPE = 1;

Dealing with Negative Allocations

Negative allocated quantities may appear. You can filter them:

SELECT 
    ITEMNMBR, 
    ITEMDESC, 
    LOCNCODE, 
    ALLOCQTY 
FROM 
    IV00102
WHERE 
    ALLOCQTY < 0;

Use Cases

Reconcile Inventory: Verify on-hand amounts versus allocations.
Sales Order Processing: Ensure quantities are properly allocated for orders.

Conclusion

Utilizing these SQL queries helps us effectively manage our inventory and keep an eye on allocations. Whether we’re dealing with simple lookups or integrating with larger modules, having precise item allocation data ensures smoother operations. Happy querying! 🚀