How to Change Name on Outlook: Easy Steps for a Smooth Update

Changing the name on your Outlook email can seem tricky, but it’s easier than you think. Sometimes we all need a little help getting started. To change your display name in Outlook, simply go to File > Account Settings > Account Settings. Select your email account and choose Change. This will open up a screen where you can update the “Your name” field with your preferred display name.

Ever wondered why it’s essential to change your display name? It’s simple. Whether you’re rebranding yourself after a job change or updating outdated information, changing your display name can make a significant impact. It ensures that recipients see an accurate and professional name every time you send an email.

We understand that navigating Outlook’s settings can be overwhelming. That’s why we put together this guide. Follow along to easily customize your email identity and make a great impression on your contacts. So, are you ready to simplify your digital life? Let’s get started!

Introduction

In today’s digital world, how we present ourselves in emails matters a lot.

Whether you’re using Outlook 2016, Outlook 2013, or Outlook.com, a good display name can make a significant impact.

We’ve all been there—setting up a new email account and typing the wrong name or title by accident. No worries, we’ve got you covered.

Changing your name in Outlook is easier than you might think, and it’s super helpful for presenting a professional image. The steps vary slightly between Microsoft Outlook versions and Microsoft Office applications.

Let’s look at:

• How you can change your display name.

• Differences across various Outlook platforms like Outlook 2016, 2013, and Outlook.com.

• Tips to ensure your new display name sticks.

Understanding these steps will help you navigate the settings like a pro. Ready? Let’s dive in.

Changing Your Display Name

Changing your display name in Outlook is a straightforward process that involves accessing the settings and navigating through the interface.

Accessing Outlook Settings

First, let’s head over to the Outlook settings. We start by opening Outlook and going to the File tab in the upper left corner of the screen.

Under the File tab, we will see a menu. From this menu, select Account Settings. Here, we need to click on Account Settings again in the drop-down list. A new window will pop up. In this window, we are presented with a list of our email accounts.

Pick the email account whose display name we wish to change by clicking on it. Then, click Change. This brings us to another screen where we can modify our account information.

Navigating To Mail Settings

Now that we are in the account settings screen, we need to focus on changing the display name. In this window, look for the Your Name field.

This is where we can enter the new name we want to display when we send emails. Simply type in the desired name. For example, if we want our emails to show “Jane Doe” instead of “JD,” this is the place to make that change.

After entering the new name, simply hit Next and then Finish. Our display name should now be updated.

If we need any visual help, remember that most of these steps often have corresponding icons and descriptions in the Outlook interface, making it easier to navigate through the process.

Updating Your Account Details

We need to keep our email accounts up to date to ensure smooth communication. Here’s how to edit your profile and save changes in Outlook effectively.

Editing Your Profile

First, open Outlook and navigate to File > Account Settings > Account Settings. Once there, select the email account you wish to update and click on Change. If it’s a Microsoft Exchange account, you might need to contact your Exchange administrator for changes.

Next, look for the Your Name field. This is where you can enter your new display name. Make sure the new name represents how you want to be seen by email recipients. After entering the new name, review other details to ensure everything is correct.

It’s crucial to double-check the Incoming mail server and Outgoing mail server settings. Ensuring these match your email provider’s information helps in avoiding any issues with sending or receiving emails. Remember, we want to maintain clear communication channels with our contacts.

Saving Changes

Once you’ve made the necessary changes, click Next followed by Finish. Outlook will apply the new settings. To verify, we can send a test email. This ensures everything is working as expected and confirms how our name appears to recipients.

For those using the new Outlook interface, go to Settings > All Outlook Settings. Select Manage Account under your email folder name to change the display name.

By saving these changes promptly, we can avoid any confusion and maintain a professional appearance in all our correspondence. It’s simple yet essential for effective communication.Getting familiar with these steps saves time and makes us efficient users of Outlook.

Troubleshooting Name Changes

Changing your display name in Outlook should be straightforward, but sometimes issues arise. We’ll discuss common problems with name updates and how to contact support if needed.

Issues With Name Updates

Sometimes, after changing your name, it still shows your old display name. Here are some tips to fix this:

• Recheck Settings: Open Outlook, go to File > Account Settings > Account Settings. Make sure you save changes correctly.

• Network Delays: Changes might take some time to reflect. Sometimes it’s just a matter of waiting a bit.

• Exchange Accounts: If you’re using a Microsoft Exchange account, you might need help from your admin. They can update the name on their end.

• Multiple Accounts: Ensure you’re changing the name of the correct account, as some users have multiple mailboxes or email accounts.

• Cache Issues: Clear Outlook’s cache or restart the application to see if the change appears.

Contacting Support

If you’re still having trouble, contacting support might be your best bet. Here’s how to do it:

By following these steps and contacting support if necessary, you should be able to resolve any issues with name changes effectively.