Editing a Microsoft Form is a straightforward process, perfect for both beginners and experienced users who need to gather data efficiently. We value your time, so let’s dive into how we can make the most of Microsoft Forms. Our objective is to create a form that is not only effective at collecting responses but also provides a pleasant experience for respondents.
We understand the importance of feedback in improving Microsoft Forms. That is why we encourage users to explore the various customization options available. Microsoft Forms allows us to edit questions, adjust settings for deadlines and responder access, personalize the form’s appearance, and more. To address frequently asked questions, we’ll cover the process step-by-step, ensuring clarity and ease of understanding for all of us.
When we create a form, it’s crucial that we are capable of making changes as the need arises. Whether we’re looking for a way to shuffle questions to reduce response biases or to enable features that show respondents correct and incorrect answers, Microsoft Forms offers a wide range of editing capabilities. This adaptability ensures that our forms are always optimized for the feedback we need.
Contents
Setting Up Your Form
Creating a Microsoft Form is a straightforward process that involves customizing the appearance, adding sections, and configuring settings to ensure the form meets our specific needs. Our goal is to create a form that is both functional and aesthetically pleasing, providing an intuitive experience for respondents.
Customizing Form Appearance
We can give our form a professional and eye-catching look by customizing its theme. This includes selecting a form theme, adding a background image, and choosing appropriate font colors to reflect our branding or the purpose of the form.
- Choosing a pre-designed theme or creating a custom one
- Changing the header image to something relevant to our form’s topic
- Selecting a font style and color that increases readability
Adding Form Sections
For longer forms or surveys, we break down the questions into multiple sections. This helps keep the form organized and allows respondents to give feedback in a structured manner. Creating separate sections for different topics or question types simplifies navigation and makes the form more manageable for users to complete.
- Use clear section headings to guide respondents through the form
- Group similar questions together to maintain a logical flow
- Limit the number of questions per section to avoid overwhelming users
Configuring Form Settings
We ensure the form functions as intended by adjusting the settings. Microsoft Forms provides a variety of settings to control how respondents interact with the form, such as allowing or prohibiting multiple submissions, enabling notifications for new responses, and setting deadlines for submission.
| Option | Description | Use Case |
| Multiple responses | Control whether users can submit more than once | Surveys where unique responses are required |
| Response editing | Allow users to edit responses after submission | Forms where users might need to update their information |
| Deadline | Set a closing date for the form | Events or offers with a fixed end date |
Designing the Form Content
In designing Microsoft Forms, we should focus on creating engaging questions, choosing the right question types, and structuring them logically in sections to guide the respondents effectively.
Creating Questions
Every question we craft for our form should serve a clear purpose. Whether gathering feedback in a poll or designing a quiz, our questions must be concise and to the point. For text-based questions, we ensure clarity and relevance. In developing a quiz, questions need to challenge but not overwhelm participants.
Selecting Question Types
Choice, rating, and Likert scales are fundamental types we use to measure responses. For multiple-choice questions, we must provide clear options and the chance for a neutral choice if relevant. With rating, the scale should be consistent to avoid confusion. Likert scales are excellent for nuanced opinions and attitudes. Adding picture choice questions can make the form more interactive and engaging.
| Question Type | Use Case | Tips |
| Multiple Choice | For clear, distinct choices | Provide a ‘Not Applicable’ option |
| Rating | To gauge the level of agreement | Use an even scale to force a positive or negative leaning |
| Likert | To capture degrees of opinion | Keep statements neutral |
| Picture Choice | Visual option selection | Use high-quality images |
Organizing Questions in Sections
Structuring questions into sections is vital for keeping our form organized and the respondents focused. We use sections to group related questions together, which helps participants navigate the form and understand the context of each question set. Especially in quizzes, sections can delineate topics or difficulty levels. When utilizing sections in polls, they help us categorize data for ease of analysis later.
Sharing and Collaboration
In this section, we’ll show you how you can share your Microsoft Forms for team collaboration and how to collect responses effectively. These features are crucial in environments like Microsoft 365 and Office 365 Education, where productivity and collaboration are key.
Sharing Forms for Collaboration
Microsoft Forms enables us to work together on surveys, quizzes, and polls. To share a form for collaboration:
Steps to Share a Form:
- Go to Office.com and sign in with your Microsoft account.
- Choose ‘Forms’ or navigate through ‘Apps > Forms’.
- Select the form you want to work on with others.
- Click ‘Share’, followed by ‘More options > Collaborate’.
- Hit ‘+ Get a link to view and edit’ to create a sharing link.
When we generate a link, we can invite our team members to add or edit questions, view responses, and manage the form settings. It’s also possible to share forms within Microsoft Teams by adding them as a tab, allowing our entire team to create and review forms together.
Collecting Responses
To ensure we efficiently gather the information we seek, sharing our form to collect responses is straightforward.
| For Individual Sharing: | For Group Sharing: | Storage: |
| Send a direct link to respondents or use a QR code for easy access. | Embed the form in OneDrive or in a Microsoft Teams channel for broader visibility. | All responses are automatically saved and can be analyzed in Microsoft Forms or exported to Excel. |
This dual approach allows us to tailor our strategy for collecting data, whether we’re targeting individuals or larger groups. We make sure that the collected data is secure within our organization and can be accessed conveniently across our devices thanks to Microsoft 365 integration.
Managing Form Responses
In managing Microsoft Forms responses, we have two key areas: reviewing responses for analysis and exporting data for further examination. Both are essential in making the most of the data we collect.
Reviewing and Analyzing Responses
Exporting Data to Excel
| Step | Action | Outcome |
| Access Export | Use the “Open in Excel” link within the Responses tab. | Forms data opens in an Excel workbook. |
| Review | Data are sorted and analyzed using Excel’s various tools. | Enhanced analysis and reporting capabilities. |
| Notify | Set up notifications for new responses if needed through Excel. | Immediate updates on new data submissions. |
In Excel, we can manipulate the dataset to our liking, using filters, charts, and pivot tables, which aren’t possible directly in the Forms interface. Data export to Excel isn’t just about viewing responses; it’s a gateway to comprehensive analysis for informed decision making. When we need to crunch numbers or run complex analysis, exporting response data to Excel is the way to go.